From brief to keynote
in 48 hours
Our complete 8-step process ensures your AI speaker is Gulf-verified, culturally prepared, and ready to deliver. Every step is tracked, every document is provided.
Submit Brief
5 minutesYouFill out the inquiry form or submit an RFP. Tell us about your event, audience, preferred topics, dates, and budget range.
Expert Matching
Within 4 hoursMinbar.aiOur team reviews your brief and matches you with 2-3 Gulf-verified experts. Each profile includes Gulf experience, cultural fit score, and topic alignment.
Availability Confirmation
24–48 hoursMinbar.ai + ExpertWe confirm speaker availability for your dates, share detailed bios, past Gulf presentations, and video samples for your review.
Fee & Terms Agreement
48–72 hoursYou + Minbar.aiTransparent fee breakdown: speaker fee, Minbar.ai commission (15%), travel & accommodation estimates. No hidden costs.
Procurement Approval Support
3–10 business daysMinbar.ai + Your TeamWe provide all documentation your procurement team needs: vendor registration, tax certificates, compliance forms, HRDF letters, and sole-source justifications for government clients.
Government clients: We handle vendor registration, IBAN verification, and sole-source justification letters.
Contract & Payment
Event −21 daysYou + Minbar.aiFormal contract execution. Payment options: wire transfer, credit card, purchase order. 50% advance, 50% post-event (negotiable for government).
Speaker Preparation
Event −14 daysMinbar.ai + ExpertExpert receives a custom Gulf Cultural Brief: audience demographics, local customs, Vision 2030 context, Arabic greetings, dress code guidance, and event logistics.
Event Day + Post-Event
Event day + 7 daysEveryoneWe coordinate day-of logistics, provide on-site support contact, and follow up with post-event satisfaction survey, speaker recording, and rebooking options.
Documents We Provide
| Document | When | Purpose |
|---|---|---|
| Event Brief Form | Day 1 | Captures your event requirements and preferences |
| Expert Shortlist | Day 1 | 2-3 matched experts with Gulf experience profiles |
| Profile Summaries | Day 1 | Detailed bios, videos, and past Gulf appearances |
| Availability Confirmation | Day 2 | Confirmed dates and scheduling details |
| Speaker Portfolio | Day 2 | Videos, testimonials, and topic outlines |
| Fee Proposal | Day 3 | Transparent fee breakdown with no hidden costs |
| Terms Sheet | Day 3 | Engagement terms and cancellation policy |
| Vendor Registration Pack | Day 3–10 | All procurement compliance documents |
| Sole-Source Justification | Day 3–10 | For government single-source approvals |
| Booking Contract | Event −21d | Formal agreement between all parties |
| Gulf Cultural Brief | Event −14d | Custom cultural preparation for the expert |
Our Guarantees
24-Hour Response
We respond to every inquiry within one Gulf business day (Sun–Thu, 9am–6pm GST).
Replacement Guarantee
If a confirmed speaker cancels, we provide a replacement within 72 hours at no extra cost.
Cultural Preparation
Every expert receives a Gulf Cultural Brief. If the cultural fit isn’t right, full refund.
Transparent Pricing
15% commission. No hidden fees. No surprise charges. Ever.
Ready to get started?
Submit your brief and we'll match you with Gulf-verified AI experts within 4 hours.